7 Common Notarization Mistakes and How to Avoid Them

Getting a document notarized may seem straightforward, but small mistakes can cause unexpected delays. Whether you're signing a power of attorney, affidavit, business agreement, or real estate document, proper preparation makes all the difference.

At CTA Notary, we believe that a little preparation can help take the stress out of stressful situations.

Here are seven common mistakes to avoid before your next notary appointment.

1. Bringing Unacceptable Identification

One of the most common reasons a notarization cannot proceed is identification that does not meet Florida's requirements.

Before your appointment, confirm that you have an acceptable form of identification. A Florida driver's license, state-issued identification card, or qualifying passport may be acceptable, subject to Florida's identification rules.

2. Having a Name Discrepancy

Your document should accurately identify you. Differences between your identification and the name appearing on your document can create complications.

If your name has changed because of marriage, divorce, or another reason, discuss the discrepancy with your notary before the appointment.

3. Leaving Required Information Incomplete

Review your documents for missing information, blank fields, and incorrect details.

A notary cannot provide legal advice or decide how you should complete a legal document. Contact the document preparer or receiving organization if you're unsure.

4. Signing at the Wrong Time

Some notarizations require the signer to sign in the notary's presence, while others may permit acknowledgment of an existing signature.

Before signing, confirm which procedure your document requires.

5. Forgetting About Required Witnesses

Certain documents require witnesses in addition to notarization.

Confirm witness requirements with the document preparer or receiving organization before scheduling your appointment.

6. Not Reviewing the Document Beforehand

Take a few minutes to review your documents and confirm that the information is accurate.

For loan documents or legal agreements, direct questions about the terms to the appropriate lender, title company, or legal professional.

7. Waiting Until the Last Minute

Unexpected issues with identification, document requirements, or witness availability can delay your notarization.

Scheduling early allows more time to resolve questions.

Make Your Next Notarization Easier

CTA Notary offers professional mobile, in-office, and remote online notarization services for eligible documents.

Whether you're at home, at work, or managing a busy schedule, we're here to make the process convenient and professional.

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